“Biking While Black: Continuing to Ride Through Decriminalization, Disenfranchisement & Gentrification” by Yolanda Davis-Overstreet + Harley Crandall


Films + BIPOC Grant Manager


About the Position

The Films Manager is responsible for finding and soliciting the world’s best bike movies. This person works directly with filmmakers to obtain, compile and archive films to the highest standards.

Our Films Manager also administers our BIPOC Filmmaker Grant Fund, including financial development, promotion, filmmaker oversight and application review.

Opportunities for creative freedom and refining and expanding skills are intentionally built into this position.


Hours + Commitment

An average of 8 hours a week with many additional hours during busy stretches

  • Roughly 3-5 hours a week from June through mid December
  • Roughly 8-15 hours a week January through May
  • Additional hours during the festival weekend and the two weeks prior.

At times the workload is light, at other times the position is busy and deadlines are imperative. It is up to the Films Manager to manage this schedule with limited oversight. Our ideal candidate knows that many odd details go into making an event successful and will embrace the workload to help put on a good show.


Work Environment

We are an extremely positive, supportive work team. We work hard in an efficient manner and are fully dedicated to the festival. We work from home and have regularly scheduled staff meetings.

We use Google Docs for file management and we share resources. We all work extremely independently with very little oversight, though support is always available.

We are a streamlined, creative event. If you enjoy working with a team of efficient people who are involved for an altruistic, true love of the film festival experience, you will fit right in.


Position Requirements

Skills, Equipment and Characteristics

  • Welcoming, inclusive and accepting of people
  • Driven toward success and a desire to do a great job
  • Desire to find the world’s best bike movies and help Filmed by Bike be the best possible film festival
  • Ability to devise creative approaches to complex situations
  • Cool under pressure
  • Friendly, positive, personable – works well with the public
  • Communications oriented – can do a good job of representing the festival to a wide variety of people
  • Ability to explain complex information in a clear, concise fashion
  • Works independently with thorough initial instruction but limited oversight after that
  • Thorough with detailed projects, doesn’t mind office tasks and file management
  • Knows how to set project priorities and ask questions to stay on track
  • Ability to balance Filmed by Bike workload with other life commitments
  • Access to a computer capable of edit and export of high quality files for theater delivery
  • Strong skillset and comfortability in working with the following:
    • Digital audio and video formats
    • Digital audio and video conversion including pixel aspect ratio, downscaling, audio remixing and volume normalization
    • Digital audio and video delivery
    • Strong attention to detail between varying deliverables


Prefered Skills

  • Creative, eager to brainstorm new ideas for the festival
  • Desire to hone your skills by contributing to our festival
  • Excellent correspondence etiquette
  • Knowledge of bike movies and independent films in general – what’s out there, what’s good, what the trends are, what our audience would enjoy watching
  • Excellent knowledge of basic databases, file management, basic admin responsibilities and keeping data organized
  • Knowledge of website, newsletter, and FilmFreeway systems



  • Database Management
  • Find the world’s best bike movies by quickly skimming through films all over the internet and reaching out directly to filmmakers
  • Seek out films that mesh with the festival’s values and goals while contributing to an outstanding program of films
  • For relationships with filmmakers who have submitted great films to other festivals
  • Analysis of previous years programs with an eye towards improvement and maintaining Filmed by Bikes film standards, representation, and vibrance



  • Main point of contact for filmmakers
  • Ensure filmmakers’ films arrive on time and in the optimal format
  • Encourage filmmakers to attend our festival and assist them in the process of doing so
  • Concierge for filmmakers – finding lodging, helping them attend filmmaker functions
  • Oversee of our filmmaker Homestay Program – matching filmmakers with local hosts
  • Awards + Voting management
  • Newsletters + communications



  • A/V assistance with auxiliary events (3-5 per year)
  • Assistance with various projects related to the execution of our festival in Portland
  • Theater Manager during the festival weekend – assisting the theater with A/V needs to ensure we are presenting a high quality program free from any glitches
  • Volunteer Coordinator



  • Ensure submitted films meet our submission criteria and quality check
  • Manage and keep persistent backups of filmmaker production files through duration of festival
  • Compile assets into film programs with attention to detail and accuracy
  • Level sound and create appropriate spacing between visual elements (films)
  • Full preview of festival programs prior to delivery to the theater
  • Work directly with the theater to deliver files on time and in required format



  • Assemble a film submission review jury
  • Compile list of films to screen and voting sheets
  • Manage the jury + jury screening event



  • Database management
  • Set a budget
  • Fundraise to meet the budget
    • Someone else will handle sponsorship sales for the grant
  • Promote request for proposals
  • Assemble review board
  • Review applications
  • Award funds
  • Work with grantees and connect them with optional mentor
  • Newsletters + communications



Other projects as they arise.



Contract employment paying $20/hour with pay increases available on an annual basis

Staff perks include free entry to the festival, world wide networking opportunities, learning on the job and the opportunity to work with filmmakers.



How to Apply

Send the following by June 5:

  1. Resume or LinkedIn
  2. Why you are interested in this position
  3. What unique skills you bring to the position
  4. Specifically address your comfort level and experience with project management, tracking data and related office tasks
  5. What is your schedule like?